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        外贸函电写作技巧 
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  A.  文法上 
     1. 切忌主客不分或模糊.            例子: Deciding to rescind the earlier estimate, our report 
was updated to include $40,000 for new equipment. ” 应改为 Deciding to rescind our earlier 
estimate, we have updated our report to include $40,000 for new equipment. (We 决定呀, 不 
是report.) 
    2.句子不要凌碎.        例子: He decided not to audit the last ten contracts. Because of our 
previous objections about compliance. 应该连在一起. 
    3.结构对称,令人容易理解.            例子: The owner questioned the occupant's lease intentions 
and the fact that the contract had been altered with ink markings. 应改为: The owner 
questioned the occupant's lease intentions and ink alterations of the contract. 
    4.单众数不要搞乱, 不然会好刺眼,看不舒服.                    例如: An authorized person must show 
that they have security clearance. 
    5.动词主词要呼应.         想想这两个分别: 1.This is one of the public-relations functions 
that is underbudgeted. 2. This is one of the public-relations functions, which are underbudgeted. 
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 实惠网官方外贸交流群：184695291                      实惠网外贸平台B2B+B2C 商铺 
    6.时态和语气不要转变太多.看商务英语已经是苦事, 不要浪费人家的精力. 
    7.标点要准确.      例如: He did not make repairs, however, he continued to monitor the 
 equipment. 改为: He did not make repairs; however, he continued to monitor the equipment. 
    8.选词正确.     好像affect 和effect, operative 和operational 等等就要弄清楚才好用 
啦. 
    9.拼字正确.     有电脑拼字检查功能后, 就更加不能偷懒. 
    max.book118.com要整个字都是大写, 除非要骂人,:,例如: MUST change 
 to OS immediately. 外国人就觉得不礼貌和喝令人一样.                要强调的话,用底线, 斜字, 粗 
 体就可以了. 
    B.  文体 
      max.book118.com学程度的话,用高中的英文就行,不要以为人人 
 都是语言大师.多用短句(15-20 字吧),                   技术性的字,就更加要简单易明. 
     max.book118.com,重要或强调的事情都放在信件或段 
 落的开头,而句子就放在最尾.                   例如: 1.Because he was unable to attend the 
 meeting personally, he forwarded his congratulations on cassette tape. 2.He 
forwarded his congratulations on cassette tape because he was unable to attend the 
 meeting personally.  两者强调的事情就有分别了. 
     3.轻重有分.  同等重要的用and 来连接,较轻放在次要的句子里. 
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     4.意思转接词要留神.  例如: but (相反), therefore ( 结论), also ( 增添), 
for example ( 阐明).  分不清furthermore  和moreover 就不要用啦. 
     5.句子开头不要含糊不清的主词.                     例子: These decisions have been a big 
 disappointment to the committee members. They have delayed further action. They 
 是指什么呀????开头少用this, that, it, they,  或 which. 
     6.修饰词的位臵要小心．例如: He could only reimburse the cost after July 
 15. 应为 He could reimburse the cost only after July 15. 
     7.用语要肯定准确，切忌含糊.  例如:The figures show a significant 
 increase.” 怎样significant 呀,大哥?  改为: The figures show an increase of 
 19%. 
     8.立场观点一致.，少用被动语.  例如: Pa

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