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       外贸函电写作要点 
   A. 文法上 
     1. 切忌主客不分或模糊. 例子: Deciding to rescind the earlier 
estimate, our report was updated to include $40,000 for new equipment.” 
应改为 Deciding to rescind our earlier estimate, we have updated our 
report to include $40,000 for new equipment. (We 决定呀, 不是report.) 
    2.句子不要凌碎. 例子: He decided not to audit the last ten contracts. 
Because of our previous objections about compliance. 应该连在一起. 
     3.结构对称,令人容易理解. 例子: The owner questioned the occupant's 
lease intentions and the fact that the contract had been altered with ink 
markings. 应改为: The owner questioned the occupant's lease intentions 
and ink alterations of the contract. 
    4.单众数不要搞乱,不然会好刺眼,看不舒服. 例如: An authorized person 
must show that they have security clearance. 
     5.动词主词要呼应. 想想这两个分别: 1.This is one of the 
public-relations functions that is underbudgeted. 2. This is one of the 
public-relations functions, which are underbudgeted. 
    6.时态和语气不要转变太多.看商务英语已经是苦事,不要浪费人家的精力. 
     7.标点要准确. 例如: He did not make repairs, however, he continued 
to monitor the equipment. 改为: He did not make repairs; however, he 
continued to monitor the equipment. 
    8.选词正确. 好像affect 和effect, operative 和operational 等等就要 
弄清楚才好用啦. 
    9.拼字正确. 有电脑拼字检查功能后,就更加不能偷懒. 
     max.book118.com要整个字都是大写,除非要骂人,:,例如: MUST 
change to OS immediately. 外国人就觉得不礼貌和喝令人一样. 要强调的话, 
用底线,斜字,粗体就可以了. 
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                                    免费外贸平台实惠网资料编辑站 2011-1-20 
    B. 文体 
     max.book118.com学程度的话,用高中的英文就行,不要以为人 
人都是语言大师.多用短句(15-20字吧), 技术性的字,就更加要简单 
易明. 
     max.book118.com,重要或强调的事情都放在信件或 
段落的开头,而句子就放在最尾. 例如: 1.Because he was unable to 
attend the meeting personally, he forwarded his 
congratulations on cassette tape. 2.He forwarded his 
congratulations on cassette tape because he was unable to 
attend the meeting personally. 两者强调的事情就有分别了. 
     3.轻重有分. 同等重要的用and 来连接,较轻放在次要的句子 
里. 
     4.意思转接词要留神. 例如: but (相反), therefore (结论), 
also (增添), for example (阐明). 分不清furthermore 和moreover 
就不要用啦. 
     5.句子开头不要含糊不清的主词. 例子: These decisions have 
been a big disappointment to the committee members. They have 
delayed further action. They 是指什么呀????开头少用this, that, 
it, they, 或 which. 
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                                     免费外贸平台实惠网资料编辑站 2011-1-20 
     6.修饰词的位置要小心．例如: He could only reimburse the 
cost after July 15. 应为 He could reimburse the cost only after 
July 15. 
     7.用语要肯定准确，切忌含糊. 例如:The figures show a 
significant increase.” 怎样significant 呀,大哥? 改为: The 
figures show an increase of 19%. 
     8.立场观点一致.，少用被动语. 例如: Partial data should be 
submitted by April. 改为: You should submit partial data by 
April.就很好了. 
    C. 格

外贸函电写作要点.pdf